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Assess Your Position
Determine your job's market value before writing your letter or memo. Online job sites such as Glassdoor give an indication of what companies in your industry currently pay employees with similar education and work experience. You'll be able to tell if your company pays above or below the industry average. In addition, consult industry associations, or more detailed wage breakdowns offered by public agencies such as the U.S. Bureau of Labor Statistics. Talking with recruiters can also pinpoint a figure to serve as a starting point in negotiations.
Detail Your Accomplishments
Choose five to seven major accomplishments, and prepare bullet points for each one. Use specific numbers and examples to support your request. Explaining how you saved money or raised profits is one starting point. For example, you might say, "Joined several team members in producing a market research study that attracted 'X' million dollars in new business," advises the Quintessential Careers. Include successful projects or extra responsibilities that you've taken on. Also, add a sentence or two about positive traits -- such as a record of exceptional reliability or attention to details others may overlook -- that exemplify why you're such an asset to the company.
Don't Overlook Perks
Consider nonsalary areas that you'll negotiate. Base pay is only one part of a compensation package, even if it's the most visible
one. Evaluate whether your proposal should include requests for a bigger title, flexible work hours, the desire to telecommute, stock options, or tuition reimbursements, says Kiplinger career columnist Erin Burt in her January 2014 article, "Five Steps to Negotiating a Raise." However, if a higher salary is your priority, add any nonsalary requests near the conclusion of your proposal.
Provide Supporting Materials
Include additional nonsalary information that boosts your case. For example, if your job description has changed significantly -- or you completed advanced training and certification -- note those details in a sentence or two. Briefly describe major events that boosted the company's visibility -- and your profile -- if you attended such gatherings. You might say something like, "Presented on Issue X at Conference Y for Audience Z." Lastly, drive home your point by including copies of emails or notes from clients, customers or supervisors that highlight positive milestones in your career.
Structure your proposal as a one-page business memo. At the top, type your boss's name, your name, date and subject heading. Summarize your status in the first paragraph. Follow with your bullet points and supporting materials. State your request in the closing paragraph by saying something like, "I'm confident you'll offer a salary that reflects the matters I've identified, and my standing with the company." Proofread your memo for errors before emailing or submitting it.