What is chargeback fee

what is chargeback fee

Charge Backs

Dispute transactions

What is a Dispute?

A dispute is when a cardholder queries a transaction which appears on their credit or debit card account statement. For example, where you do not recognise the transaction, or you believe it may have been duplicated at the point of sale.

As a card issuer, NAB must adhere to the card schemes rules for resolution of a disputed transaction. Each card scheme (Visa, MasterCard®, and American Express ®) has its own dispute resolution process. This process outlines the circumstances and timeframes during which NAB can dispute a transaction and claim a refund on your behalf.

This is referred to as a 'chargeback' or chargeback right. Note: "chargeback right" doesn't apply to transactions using the Visa Debit card at EFTPOS terminal when accessing your nominated account using the "savings" or "cheque" option.

Understanding scheme rules?

These card scheme rules (ie. Visa, MasterCard®, and American Express ®) can restrict NAB's ability to investigate a transaction and claim a refund for you. If you wait too long to query a transaction, our ability to dispute a transaction on your behalf may be lost. So, if you’re unsure of a transaction, it's important to get in touch with NAB immediately as soon as you identify the disputed transaction on your NAB account statement.

What should I do to dispute a credit card, charge card or Visa Debit card transaction?

Before contacting NAB, ask yourself these questions. These could help you recognise the transaction.

  • Are you viewing transaction details using NAB Internet Banking, NAB Connect and NAB Telephone Banking, and you don’t recognise the transaction because there is no merchant description? We suggest you continue to monitor the account until a description appears. If you are still concerned, please contact us.
  • Some Merchants use different trading names and may have recorded a different name in connection with your NAB transaction. Or they may have used their head office as a location. In this case do you recognise the transaction amount?
  • Can you match up your receipts with the transaction amount on your statement?
  • For personal customers, could the transaction have been made by the additional cardholder?
  • Is the transaction a direct debit that you or a cardholder arranged with the Merchant and you believe you have cancelled it? This authorisation needs to be cancelled with the Merchant in writing and you should keep a copy of that letter for your records.

® MasterCard and the MasterCard Brand Mark are registered trademarks of MasterCard International Incorporated.

® American Express is a registered trademark of American Express Company

How to lodge your dispute

If you still don’t recognise the transaction or believe it wasn’t authorised, please call NAB. Please call NAB on 13 22 65 from 8am-7pm Mon-Fri, or 9am-6pm on weekends (AEST/AEDT) .

Or from overseas, please call +61 3 8641 9121

Or Platinum cardholders call 1300 730 213 (24hours a day, 7 days a week)

For all NAB Business Cards, NAB Qantas Business Card, NAB Business Access Card or Velocity NAB Business American Express ® card customers call NAB on 13 10 12 or contact your NAB Business Banker for further clarification.

Remember to have your NAB ID (which is printed on the back of your card) and NAB Telephone Banking password handy when you call. It would also assist if you have any information that’s relevant to the disputed transaction with you.

Or, simply print and complete a ‘Credit card/Visa Debit card Purchases Disputed Transaction Advice’ from nab.com.au/managemycard and send (post) or fax it back to NAB when completed along with any relevant information and documents (Fax # 1300 788 350)

Or you can visit your nearest NAB Branch with your form and any information.

Or you can lodge a dispute by logging into NAB Internet Banking, clicking on Mailbox > Create secure message > Electronic Transaction dispute – complete the necessary information and submit your request. Your dispute will be actioned.

If you recognise the transaction after lodging a dispute and having obtained the ES reference number, please call the Disputes team on (03) 9208 5435 or 9208 5400 to cancel your dispute.

Hearing impaired customers with telephone typewriters can contact NAB on 13 36 77.

How to dispute other types of transactions

The Conditions of Use for Electronic banking (card based) Product Disclosure Statement explains how to raise a query about the following types of transactions:

  • ATM/ADM
  • EFTPOS transactions
  • phone or internet banking transfers using your credit card account or NAB Visa Debit card account

Below is a more comprehensive list of the types of transactions that may take place through electronic banking channels that you may need to dispute:

  • ATM – Automatic Teller Machine – NAB or non-NAB
  • EFTPOS – Electronic funds transfer (at Point of Sale) – Transaction that occurs via an EFTPOS terminal at a store or merchant
  • Australia Post – Deposit or withdrawal made using your NAB card at an Australia Post outlet
  • NAB Internet Banking – A transaction made through the NAB Internet Banking service
  • NAB Telephone Banking - A transaction made through the NAB Telephone Banking service
  • BPAY® via NAB Internet Banking – A bill payment made in NAB Internet Banking
  • BPAY® via NAB Telephone Banking – A bill payment made in NAB Telephone Banking

® Registered to BPAY Pty Ltd ABN 69 079 137 518

If you wish to dispute a transaction (not fraud related), you will need to call through to NAB on 13 22 65 to lodge a dispute OR you can create an Electronic transaction dispute through NAB Internet Banking.

You can view the Conditions of Use for Electronic Banking (card based) at nab.com.au, ask for a copy at any NAB branch or please call us:

For Personal Customers call on 13 22 65 from 8am-7pm Mon-Fri, or 9am-6pm on weekends (AEST/AEDT). or from overseas, please call +61 3 8641 9121

or Platinum cardholder call 1300 730 213 (24hours a day, 7 days a week)

For all NAB Business Cards, NAB Qantas Business Card, NAB Business Access Card or Velocity NAB Business American Express ® card customers call NAB on 13 10 12

What happens once the dispute is lodged?

After lodging your dispute, we’ll send you a dispute confirmation letter. This letter will either

  • Ask you to complete sign and return the information requested to NAB within 5 business days.
  • You may be requested to send in documentation to support the dispute (ie. any details you may have as evidence of the transaction e g. print screen of eBay listing, full description of items if different to what was ordered, or goods/services not received, etc). The more information you provide us means we can action/complete your request faster, or
  • advise you we have asked the merchant’s bank for documentation and that we will let you know when we have received the information.

For Business/Corporate card customers letters will be either sent to the Administrator or customer - depending on the set up of the business account.

We will request the transaction receipts from the Merchant’s bank within 7 days of receiving your completed form along with all relevant information and documents.

If the Merchant has provided evidence in relation to the disputed transaction/s, we will forward the transaction receipt to you along with a form to complete if you want NAB to continue to review your query.

If we have all the information required a transaction receipt will not be required, the chargeback will be initiated and a letter will be sent to you advising your account has been credited with the amount of the disputed transaction and your dispute has been actioned. (note: Merchants can reserve the right not to accept the chargeback and further investigation maybe required– you will be advised if this is the case).

In exceptional circumstances, further investigation may be

required. If so, NAB will advise you in writing and will undertake to respond to you again within 45 days.

Credit card accounts ONLY, your account statement will show that the dispute process has been initiated in connection with your disputed transaction. This is a non-monetary value and will display in the ‘debit’ column of your account statement. (note: where the dispute relates to fraud, this information is not shown on your account statement).

Throughout the dispute process the following may appear on your account statement:

  • 'DISPUTE ITEM RAISED'
This message advises the transaction is being reviewed by the Disputes department. The message will continue to appear until the dispute process is completed. While this message appears next to the transaction, you won’t be charged interest on that amount.
  • 'DISPUTE RESOLUTION CREDIT' This message will be shown when you are refunded an amount. It will appear next to the disputed amount and the credit on your account will remain there unless the Merchant is able to prove that the transaction was valid.
  • 'DISPUTE ITEM RESOLVED’'

    This message advises the disputed transaction is no longer under review by the Disputes Department.

    Note: the above descriptions may not appear where the disputed transaction is an EFT transaction, or is being reviewed by the Fraud Operations Department.

    You will be advised of the outcome of the investigation in writing no longer than 45 days after receipt of your dispute, including the amount to be reimbursed and or charged (where applicable), and the reason for the decision.

  • Check the transaction receipt carefully to confirm the dispute query information before you complete the form we have sent you.

    Check the following information:-

    • Signature
    • Merchant name
    • Other information
    • Delivery address
    • Billing address
    • Product information
    • Sometimes the shop name, from where goods were purchased, is different to the business trading name that appears on your account statement

    If we do not receive the completed form or hear from you within 14 days of the date we send you the transaction receipt and the form, we will assume that the transaction is valid and you do not wish NAB to continue with the Dispute. In such instance/s, the Dispute will be closed in our system.

    Your obligations as a cardholder?

    Your obligation to let NAB know about any disputed transactions is described in the terms and conditions applicable to your account:

    For Personal Customers refer to section 16 of the credit card terms and conditions applicable to your credit card account.

    For NAB Business Cards, NAB Qantas Business Card, NAB Business Access Card or Velocity NAB Business American Express ® card customers refer to section 12 of the NAB Business Access Facility terms and conditions.

    For Visa Debit cardholders, refer to section 25 of the Personal Transaction and Savings Product Terms & Conditions.

    NAB's ability to dispute a transaction on your behalf (where a chargeback right exists) may be lost if you do not notify us within the required timeframes.

    For this reason, it is in your interest to report any disputed transactions immediately and certainly no later than the due date shown on the statement of account.

    Where it can be shown that you have unreasonably delayed notifying NAB, you may be liable for the loss on any disputed transaction."

    To enable NAB to process and raise your dispute, you need to advise us when you see the transaction appearing on your NAB account statement, and certainly not more than 90 days after it appears

    What if you're not happy with the outcome?

    We are here to help, so if you feel the outcome of the disputed transaction investigation is not reasonable, then the next step is to speak to our NAB Resolve team. You can contact the team on the following details;

    1. Call 1800 152 015 8.00am – 7.00pm Monday to Friday (AEST).
    2. Complete our online feedback form, send NAB a secure message through your NAB Internet Banking or email us at nabfeedback@nab.com.au
    3. Write to us at

    NAB

    Head of NAB Resolve

    Reply Paid 2870

    Melbourne Victoria 8060

    Then if you feel we haven’t resolved your dispute to your satisfaction, you can raise your concern the Financial Ombudsman Service.

    To contact the Financial Ombudsman Service, write or telephone:

    GPO Box 3

    Melbourne Victoria, 3001

    Telephone (toll free) 1300 780 808 9.00am – 5.00pm AEST Monday to Friday

    What is the timeframe for you to resolve my dispute?

    We must adhere to timeframes and rules set by Visa, MasterCard ® and American Express ®, which can take up to 120 days from the date the transaction/s was processed to your account. You need to notify NAB of any disputed transactions immediately on receipt of your NAB account statement to ensure we are able to exercise these rights on your behalf.

    What is NAB’s role in resolving disputes?

    NAB acts as the liaison between you and the Merchant’s bank and will ask for evidence before a matter can be resolved. This process is subject to the applicable card scheme rules and industry codes of conduct (Electronic Funds Transfer Code of Conduct and the Code of Banking Practice.) It also provides the Merchant with the opportunity to prove validity of a transaction before NAB proceeds with the chargeback.

    How will I know if my disputed transaction is under investigation?

    The following will appear on your account statement:

    • 'Dispute Item Raised'
    This message advises the transaction is being investigated. The message will continue to appear until the dispute is resolved. While this message is shown next to the transaction you won’t be charged interest on that amount.
  • 'Dispute Resolution Cd' or 'Chargeback Credit Adj' If you’re refunded an amount, this message will be shown next to the refunded disputed amount.
  • 'Dispute Item Resolved'

    This message advises the disputed transaction is no longer under investigation.

  • Note: these descriptions may not appear where the disputed transaction is an Electronic Funds Transfer (EFT) transaction or the Fraud department is handling your dispute.)

    Do I pay interest on the transaction under dispute?

    No, you are not charged interest on the disputed transaction while it's under investigation. (ie. When your NAB account statement shows a dispute item raised for that transaction.) Note: this does not apply if the Fraud department is handling your dispute. The system calculates refunds when the chargeback is processed and also checks whether any further refund entitlements are processed.

    What payments do I need to make to my credit card when a dispute is in progress?

    You need to continue to pay your account and your credit card account statement will have the minimum payment amount you are required to pay to meet your credit card obligations. The minimum payment needs to be made by the due date as normal.

    If you usually pay the closing balance on your credit card statement in full each month you need to continue to pay this to avoid interest. This balance includes the disputed amount.

    How can I cancel a dispute I’ve lodged?

    If you recognise the transaction after lodgement of a dispute please call the disputes team on (03) 9208 5435 or 9208 5400 to cancel your dispute. (Please quote your reference number (ESXXXX if you have one).

    What happens if I don’t lodge my dispute within 90 days of the transaction date?

    We may not be able to assist you due to the timeframe set in the applicable card scheme rules (Visa, MasterCard and American Express) to resolve disputed transactions.

    It’s recommended you raise your dispute immediately on receipt of your NAB account statement.

    Who can lodge a dispute?

    The Primary cardholder, Additional Cardholder or authorised 3rd party may lodge a dispute. However the Primary cardholder will be required to sign the dispute correspondence request sent to them.

    Source: www.nab.com.au

    Category: Bank

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