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Calculate the total amount of VAT you have charged on sales to customers and other profits. Make sure you include: sales to staff such as meals or vending machine profits, any sales of assets such as equipment or machinery, profits made from the rental of goods, and any other profits you have accrued from business activities. Enter this value into Box 1.
Calculate the VAT due on purchases you have made from other European Union (EU) nations. Enter this amount in Box 2. You may be able to claim back this amount later in the return form.
Add the figures in Box 1 and Box 2, and enter the total into Box 3. This is the amount of VAT due to the HMRC.
Calculate the amount of VAT that you have paid that is reclaimable. This includes the VAT applied to purchases that were used to produce consumer goods, and any VAT that was paid or is outstanding on imports from outside the EU. From this figure, deduct the VAT on any credit notes you have received, and the VAT on any invoices that are more than six months old. Enter the remaining total in Box 4.
the numbers in Box 3 and Box 4. If the number in Box 3 is higher, you must pay the difference to HMRC. If the number in Box 4 is higher, you are entitled to a refund from the HRMC. Subtract the smaller number from the larger number, and enter the remainder in Box 5.
Calculate your total sales for the three-month period. This includes total sales on which you charged VAT, i.e. the figure in Box 1. Enter this value in Box 6.
Calculate the total value of purchases made for the period, including purchases on which you paid the VAT (the figure in Box 4). Don't include expenses such as salaries and taxes, or any expenses to which the VAT is not applied. Enter this figure in Box 7.
Calculate the total value of goods and any associated service charges you provided to persons or organizations outside of the EU. Enter this value in Box 8. This value should also be included in the total you entered in Box 6.
Calculate the total value of goods you acquired from countries within the EU. Enter this value in Box 9. This value should also be included in the total you entered for Box 7.