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Start writing your transition plan by making a list of deliverables you need to complete the transition. Your deliverables could include studies, analyses, a revised business plan, projected sales for after the transition, new policies and procedures, the method used to determine what new departments are needed and a succession plan for new executives. Using this list, write a paragraph or several paragraphs that include the reasons the deliverables are important to the transition.
Integration Into Operations
When you describe how the transition will blend with the way you operate currently, you generate a clear picture that can smooth the transition. This demonstrates to those who are skeptical how the business can be transformed with minimum disruption. For example, if the transition includes a less hierarchical management structure in favor of a team approach, write about the roles teams will play and describe the autonomy they will have to make decisions. The transition plan becomes a
vision statement that shows people how the transition can be beneficial for the company.
Staffing and Knowledge Transfer
Include a section in the transition plan about any new staff the company will need and describe how new employees will be mentored or trained. This section can include a rundown of possible training programs, or it can describe a mentoring program in which seasoned employees work with new hires. The focus in this section should include explicit statements about how the training or mentoring relates to the transition; only discuss knowledge that is necessary to complete tasks during and after the transition.
Your transition plan can discuss new or upgraded systems needed for the new approach to your business. These systems can be software or organizational charts, or they may simply be new rules for granting permissions for projects. After you give some thought to the systems that will make the transition smooth, write in detail about how the systems work.