Box 2 - Federal Income Tax Withheld
Box C: Employer's Name, Address, and Zip Code
This is your employer's address for tax reporting purposes.
Box D: Employee's Social Security Number
Your taxpayer identification is your social security number (SSN). The IRS uses SSNs to verify the data it receives from the City against the amounts shown on employees' tax returns. The Social Security Administration uses SSNs to record employee earnings for future social security and Medicare benefits.
If your SSN is incorrect, present your social security card to your Personnel Office immediately. The Personnel Office will forward a copy of your social security card to OPA along with a W-2 Duplicate Request form or a W-2 Correction Request Form. OPA will verify your information with Social Security Administration and then issue a corrected W-2.
You receive three copies of your W-2.
- Attach Copy B to your federal tax return
- Keep Copy C for your records
- Attach Copy 2 to your state and city or other local tax return
The City also sends wage and tax information to the Social Security Administration and the New York State Department of Taxation and Finance.
Box 3: Social Security Wages
The total wages paid subject to social security are shown here. The total in Box 3 should not be more than $113,700, the maximum social security wage base for 2013. If more than $7,049.40 (6.2% of $113,700) was deducted during the year, OPA will issue you a refund by the beginning of April.
Social security wages are reduced for health insurance premiums, TransitBenefit, and some flexible spending program contributions. Social security wages are not affected by deferred compensation or pension contributions.
Box 4: Social Security Tax Withheld
Box 4 shows the total social security tax withheld from your pay during the year. Most employees pay 6.2% of covered wages, up to $113,700 in 2013 for social security tax.
If more than $7,049.40 was withheld in 2013, OPA will issue you a refund by the beginning of April. If you do not receive a refund that is owed to you by the beginning of April, contact your agency's Payroll Office.
Box 5: Medicare Wages
DeCAP contributions are subject to New York State and City taxes and must be added back to Box 1 when filing New York State and City tax returns. Amounts for DeCAP are shown in Box 14 as well.
You can report a name change to SSA by calling 1-800-772-1213. If your name is incorrect, you should notify your agency. A corrected W-2 will be issued. If your address is incorrect, you can still use the W-2. You should change your home address in NYCAPS Employee Self Service (ESS) or report address changes to your agency.
Messages regarding "Third Party Payor" will appear in the miscellaneous box when applicable.
Box 11: Nonqualified Plans
Box 11 does not apply to NYC W-2s and will be blank.
Box 12: Tax Deferred Annuities (TDA)
If you participate in a TDA plan, your contributions are shown in Box 12. Participation in a 401(k) Plan is designated by Code D. Contributions to a 403(b) Plan is designated by Code E. Contributions to a 457 Deferred Compensation Plan are designated by Code G .
TDA contributions are not subject to income taxes. Your taxable wages shown in Box 1 and state and City wages shown in Boxes 16 and 18 reflect a reduction because of your TDA contributions. You file your federal, state, and city tax returns on the lower reported wage amount .
TDA contributions are subject to FICA taxes. Consequently, your wages shown in Boxes 3 and 5, for social security and Medicare taxes, may be greater than the wages recorded for income tax purposes in Boxes
1, 16, and 18.
Cost of Employer-Sponsored Health Coverage As part of the Patient Protection and Affordable Care Act of 2010, employers are required to report to each employee the aggregate (employer and employee/retiree) cost of employer-sponsored group health plans. The amount appears in Box 12 labeled as "DD". The amount in Box 12 labeled as "DD" is for informational purposes only and as per the W-2 instructions is not taxable .
Box 13: Retirement Plan
This box will indicate eligibility for pension plan membership. The IRS defines an employee as belonging to a pension plan if that employee is eligible to join a pension plan regardless of whether the plan is joined.
"Retirement Plan" in Box 13 will be checked, except for the following:
- Retirees receiving W-2s for legal service fringe
- Hearing Officers (PVB) with wages only from the Department of Finance
- Retirees who retired prior to calendar year 2010 and are drawing a City pension and receiving wages from City employment
Terminated employees who have no wage record for calendar year 2010 but received other types of pay requiring a W-2
Box 14: Other
IRC414H for Pension Contributions
If you are a pension member, your taxable wages in Box 1 are reduced by the amount of your pension contributions. Your contribution, shown in Box 14, is not subject to federal income tax, but is subject to FICA (social security and Medicare), state, and local taxes.
To obtain your taxable wages for New York State and City, add the amount in Box 14 to that in Box 1. Only standard pension deductions and certain "buy back" deductions are included in the IRC414H amount. Pension loan repayment deductions are not included.
IRC125 for Pre-Tax Benefit Programs
Payroll deductions covered under the Internal Revenue Code Section 125 for flexible spending account programs are shown in this box. These include deductions for:
- Health insurance premiums
- Dependent Care Assistance Program (DeCAP)
- Health Care Flexible Spending Account (HCFSA)
If you added a domestic partner to your health insurance, a portion of the amount paid by the City is taxable and is included in Box 14.
The amount reflected in the IRC125 box is treated on a pre-tax basis for federal income purposes and reduces taxable wages in Box 1 and social security and Medicare wages in Boxes 3 and 5. The reduction in year-to-date earnings shows in your W-2, not in your pay statement.
The amount in the IRC125 box for health insurance premiums, DeCAP, and HCFSA is subject to state and City taxes and must be added back to the taxable wages in Box 1 when you file your taxes. The amount for DeCAP is shown in Box 14 and Box 10.
IRC132 for TransitBenefit
Payroll deductions covered under the Internal Revenue Code Section 132 for TransitBenefit are shown in this box.
The amount shown in the IRC132 box reflects pre-tax TransitBenefit contributions. Participating employees' taxable wages in Box 1, social security and Medicare wages in Boxes 3 and 5, and State and City wages in Boxes 16 and 18 will be reduced by the annual amount of TransitBenefit deductions.
IIM/IMP for Domestic Partner Benefit
The W-2 form includes the taxable value of providing City health plan and/or union welfare fund coverage for your domestic partner.
IMP- Imputed Income (The taxable value of the employer contribution for health benefits provided to a retiree's domestic partner.) This amount is included in Box 1 and must be reported for Federal, State and Local taxes. This amount is shown in Box 14 labeled as "IMP".
The City paid your Social Security (Box 4) and Medicare (Box 6) taxes. Therefore, your taxable wage amounts (Boxes 1, 3 and 5) have been increased accordingly.