Related North Carolina Topics
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Frequency of Wage Payments
An employer must pay its employees on regularly scheduled paydays either daily, weekly, bi-weekly, semi-monthly, or monthly. Bonuses, commissions, or similar forms of wages may be paid as infrequently as once per year if the employee is notified in advance. North Carolina Stat. 95-25.6
Manner of Wage Payments
An employer may pay wages by direct deposit, so long as the wages are deposited into an instutition whose deposits are insured by the federal government or into a financial institution selected by the employee. NC Admin. Code 13-12.0309
Payment upon Separation from Employment
Wages in Dispute
If the amount of wages due is in dispute, the employer must timely pay the wages, or that part of the wages the employer concedes to be due, without condition. The employee retains all remedies the employee might otherwise be entitled to regarding any balance of wages claimed by the employee. Acceptance of a partial payment of wages by an employee does not constitute a release of the balance of the claim. Further, any release of the claim required by an employer as a condition of partial payment is void. North Carolina Stat. 95-25.7A
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Deductions from Wages
An employer may withhold or deduct a portion of an employee’s wages for any of the following only after giving the employee written notice of the amount to be deducted seven days prior to date of the deduction. An employer does not have to give an employee who has been separated from employment the seven day notice.
- cash shortages,
- inventory shortages, or
- loss or damage to property
An employer is not required to have written consent from an employee to deduct wages from an employees paycheck for a cash shortage, inventory shortage, or property damage if the employee has been arrested or criminal process has commenced against the employee as a result of the shortage or property damage. If the employee is not found guilty, the employer must return the deducted amount to the employee.
An employer may withhold or deduct any portion of an employee”™s wages when:
- the employer is permitted by state or federal law,
- both the employer and employee are aware of the amount of the deduction and have agreed to it and the employee has given prior written consent which:
- is signed on or before the payday from which the deduction is to be made;
- indicates the reason for the deduction; and
- states the actual dollar amount or percentage of wages which shall be deducted from one or more paychecks. If the deduction is for the convenience of the employee, the employee must have a reasonable opportunity to withdraw consent.
- if the employee does not know the amount of the deduction and has not agreed to it
in advance, the employer must obtain written authorization from the employee which
- is signed on or before the payday from which the deduction is to be made; and
- indicates the reason for the deduction.
- Prior to any deduction, the employee must
- receive advance written notice of the actual amount to be deducted;
- receive written notice of their right to withdraw consent; and
- be given a reasonable opportunity to withdraw the authorization in writing.
If the withholding or deduction is for the benefit of the employer (e.g. cash shortage, damage to or loss of property), the deduction cannot reduce the employee”™s resulting wage rate below the minimum wage rate. If an employee works overtime during the effected period, the employer may reduce the wage rate for the employee”™s regular hours to the minimum wage rate, however, the overtime rate cannot be reduced.
An employer does not have to have written authorization or give an employee notice of a deduction if the deduction is for purposes of correcting a prior overpayment of wages or repayment of a wage advance or a loan. An employer must have written consent from an employee to deduct interest, fees, and other charges associated with advances or loans.
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Uniforms, Tools, and Other Equipment Necessary for Employment
North Carolina does not have any laws prohibiting an employer from requiring an employee to purchase a uniform, tools, or other items necessary for employment.
Pre-hire Medical, Physical, or Drug Tests
Notice of Wage Reduction
An employer must give an employee 24-hours notice of any reduction in the employee’s wage rate. North Carolina Stat. 95-25.13
Statement of Wages (Pay Stub)
An employer must furnish each employee with an itemized statement of deductions made from that employee’s wages for each pay period such deductions are made. North Carolina Stat. 95-25.13 ; NC Admin. Code 13-12 .0304
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Record Keeping Requirements
- full name;
- home address, including zip code and phone number;
- date of birth if under 20;
- occupation in which employed or job title;
- time of day and day of week the employee’s workweek begins (a group of employees working the same workweek may have one record keeping for the entire group);
- regular rate of pay;
- hours worked each workday;
- total hours worked each workweek;
- total straight time earnings each workweek;
- total overtime earnings each workweek;
- total additions to or deductions from wages;
- total gross wages paid each pay period;
- date of each payment;
- tip credits;
- costs of meals,
- lodging or other facilities;
- start and end time for youth under age 18;
- youth employment certificates;
- wage deductions;
- vacation and sick leave policies;
- policies and procedures relating to promised wages; and
- any other records related to wages or hours.
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