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Make sure your organization qualifies. Pennsylvania law requires that organizations meet several requirements to qualify for a sales tax exemption. Your organization must have a charitable purpose, and operate for the public good rather than private gain. It must donate or offer most of its services free of charge, and benefit individuals who need help. Finally, its activities must relieve the government of some of its burden for providing services.
Gather your documentation. You will need to submit several documents along with your application for tax exemption. These include the articles of incorporation (if your group is incorporated) or organizational bylaws (if not incorporated), which specify that funds cannot be used for private gain
if the organization is dissolved or sold. Also, collect the organization's most current financial statement or, if your group is new, a proposed budget. Finally, make a copy of your IRS tax-exempt determination letter if you have one, and IRS Form 990, the nonprofit annual report form, if you have filed this in the past.
File Form REV-72, Sales Tax Exemption Application. Download the form at the Pennsylvania Department of Revenue website. You may also call 800-362-2050 or e-mail firstname.lastname@example.org to request a copy of the application. Mail the completed form to:
Pennsylvania Department of Revenue
Bureau of Business Trust Fund Taxes
P.O. Box 280909
Harrisburg, PA 17128-0909
There is no filing fee for this application.