How to Write a Resignation Letter

tips on how to write a resignation letter

By Alison Doyle. Job Searching Expert

Welcome to About.com's job searching site, led by Alison Doyle. Alison has been the job search expert for About.com since 1998.

Alison Doyle is one of the industry's most highly-regarded career experts, with all the know-how to help you with job searching, interview skills, resumes, cover letters, personal branding, social networking, leaving your job, employment trends, and even more!

Sign up for the best job search and career tips and advice from Alison, delivered straight to your inbox.

Connect With Alison

Once you have decided to move on from your current position, the professional thing to do is submit a letter of resignation. Your resignation letter will ease the transition over the next two weeks at the job, and will also help you maintain a positive relationship with your employer even after you are no longer with the company.

How to Write a Resignation Letter

The letter should also be positive. If you have made the decision to move on, there's no point in criticizing your employer or your job.

Your letter of resignation should include information on when you are leaving. You can also let the employer know you appreciate your time with the company. If you're not sure what to write, review resignation letter samples to get ideas for how to structure and word your letter.

What to Include in Your Resignation Letter

  • The fact that you are leaving and date when your resignation is effective.
  • A thank you to your employer for the opportunities you have had during your employment.

It's usually better to resign in person, and then follow up with a formal resignation letter. However, if you need to send a resignation email, write it as professionally as you would a resignation letter on paper. Here's how to send an email resignation message .

Regardless of why you are resigning or how you feel about it, if you mention the reason you are leaving, make sure that you do not include anything negative or disparaging about the company, your supervisor, your co-workers, or your subordinates.

Continue Reading Below

This letter will be included in your employment file and could be shared with potential future employers; therefore, it should be professional and polite.

Resignation Letter Writing Tips

Although under some circumstances, such as a cross-country move or a decision to focus on parenting, it may make sense to disclose the reason for your resignation, in many cases sharing the details about why you are resigning is not necessary.

In general, keeping your resignation letter brief and to the point is advantageous. While it's not required, offering to help during the transitional period and weeks following is generally appreciated.

To make sure your resignation letter contains all the right details, and none of the wrong information, review these resignation letter writing tips before you submit your resignation.

Resignation Letter and Email Message Examples

These sample resignation letters will give examples of what to write when resigning from a job.

Review resignation email message examples and sample resignation announcements to use to resign from employment and to inform colleagues and clients that you are leaving your job.

Source: jobsearch.about.com

Category: Taxes

Similar articles: